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FAQs: Frequently Asked Questions & Answers Please note, all IWDM communications: firstname.lastname@example.org. No phone calls please. Email preferred for transparent record on file.
All Contestants, their parent & choreographer email is mandaory for all updates & official communications. If you do not submit your email, IWDM management is not responsible for any misinformation.
What time sign up & doors open?
Sign up @ 4:30 PM for Contestant Sign Up & pre-approved Backstage authorizations access.
NOTE: Sign up process changed this year. Make sure to check IWDM 2019 group emails. If you are not receiving group emails, send request to email@example.com
What time does the box office open on Event day? Box Office/Will Call opens @ 4:30 PM for prepaid ticket pick up. For past few years, IWDM Event is Sold Out in advance and no tickets sold on Event Day. We strongly suggest advance ticket purchase.
What is the purpose of IWDM & Who can participate?
An India Waves Youth Community Project providing opportunity to recognize and showcase your talent on India Waves TV. Any individual, independent group, dance school, non-dance school welcome to participate.
What is the entry Deadline for India Waves Dance Muqabla? Entry Deadline: ENTRIES CLOSED
Age & Category requirements
What are the age requirements for IWDM different categories? SOLO:
Juniors (9 years - 13 years) born on or after March 31, 2005 but on or before March 30, 2010
All other age groups welcome to perform under Talent Showcase
Note: Talent SHOWCASE encourages all ages including Kids, Adults - School, College students, Teachers, Choreographers, Instructors, Dance directors etc.
GROUPS: Minimum 5 to Maximum 20 performers.
Kids (8 years & under) born after March 30, 2010 (on or after March 31, 2010)
Note: Depending upon number of entries in Kids Group, we may combine and Junior Group
Juniors (9 years - 13 years) born on or after March 31, 2005 but on or before March 30, 2010
Open (14 years & up) born on or before March 30, 2005. NO Date of Birth or ID required for OPEN Solo or OPEN Group
Note: Open category above 14 years encourages all ages Adults - School, College students, Teachers, Choreographers, Instructors, Dance directors etc.
What is Solo SHOWCASE category? Solo Talent SHOWCASE is Non-competitive category open to all ages for Solo performances only. You are welcome to Showcase your talent. This is non competitive category that means solo participants in this category will NOT compete with each other.
How do you determine age group categoryin competition?
The oldest performer in any category determines age group category in competition. If there is an objection/suspicion/complaint, please keep your Official photo ID for proof to avoid disqualification risk.
Why is Email mandatory for a performer, minor performer’s parent, choreographers & dance school?
Mandatory email required from every performer. If a performer is minor, use parent email ID. Chorographers email required as well. All IWDM official communications for event logistics & updated instructions sent via email until the competition day. This way everybody is on same page with open & clear communication. No question/inquiries on Event Day.
Entry processing fees
How much is the entry fee for Solo & Group performers?
Non refundable processing fee for entry:
JUNIOR Solo (one person) $32 per person
All other age groups welcome to perform under Talent Showcase Important: No minor without an adult will be given access on the event day. It is mandatory for every minor Solo entry to purchase at least ONE adult ticket along with their entry submissions to guarantee participation. You can purchase additional tickets on the same entry form at the same time.
Group (Minimum Six persons) Any Group less than Six (6) persons on stage will be disqualified.
$21 per person (up to 22 persons maximum per group) Groups with more than 24 persons on stage will be disqualified. Important: Every Group entry for minors required to purchase at least One Non refundable Admission Ticket for an adult to access sign up on event day with minor group contestants. Otherwise the group will be refused access on the event day. We suggest ticket purchase during entry submissions to guarantee participation.
Solo Talent SHOWCASE category (Not competitive talents): $42 per person
Performance Time limit
What is the time limit of performance?
Each Solo performance up to 2:30 minutes. (same time limit for Competitive or Showcase)
Each Group performance up to 3:30 minutes.
Sound track/music will be unplugged if the performance time exceeds assigned time limit and this may reflect on your judging score and your performance may end abruptly.
Can we choose any music or song for performance in any language of our choice? Yes. Contestant/performer can choose any vocal/instrumental song in any language of your choice.
We encourage creative & fresh music compositions, medley and remix songs, blends/compilation of multiple songs.
Any abusive or cussing lyrics will disqualify.
Can a performer/group select more than one song or music for performance? Yes. We recommend medley of songs/music conforming to total performance time Solo 2:30 minutes & Group 3:30 minutes. (Be creative!)
What if other contestant/group selects same song or music as mine? Each contestant/group has choice to pick their own song regardless. IWDM discloses performances during Emcee announcement on Event day.
Performance Music Time limit & Label
When do I provide my dance performance song?
It is highly recommended, you submit your music audio files along with your entry forms via email attachments. Files formats accepted in MP3, AAC, AIFF, WAV, files. Submit one efile per performance abiding time limit for your category. (Music submission deadline: March 15)
Keep a back up mp3/USB with on the event day. India Waves Management will not accept any damaged USB or is not responsible for glitches.
NO Music will be accepted during Sign up on the Event/Competition Day..
Your music efile must have soundtrack track up to 2:30 minutes for Solo and up to 3:30 minutes for Groups.
How do I label my performance efiles?
All music EFILES that are emailed must be named as: KIDS, JUNIOR or OPEN followed by your Solo or Group name (no spaces) for example; 'JUNIORContestantFirstName' or 'OPENGroupName' or 'ShowcaseContestantFirstName'
Entry Form Submission & Ticket purchase online
Can I submit online - my entry forms processing fee & purchase tickets as well?
Yes & it will be to your advantage. Remember, Entries accepted on first come first serve basis Online is the fastest acceptance IWDM entry forms can be downloaded online. There are different entry forms for Solo & Group entries. Please complete & submit correct entry form.
Group entry form, for your convenience, one person in-charge or group coordinator complete form on behalf of entire group but must include each performers email.
In case of more than one Group from a specific school, Complete & submit separate entry form for each group.
Note: Entries & Tickets are Non refundable and accepted on first come first served basis.
How do I pick up my tickets purchased online? You will have a choice to pick up purchased tickets at IWDM Open House (check updates on this page) before the Event or pick up at Box Office/Will Call with official photo ID on Event day. The tickets will be under authorized credit card holder name. The credit card holder can authorize another representative on ticket purchase form or via email to firstname.lastname@example.org. Make sure to copy the person representing them on the same email. This email communication is to kept on record for verification.
Can a performer compete both Solo & Group as well? Yes, a contestant can compete in Solo + Group(s) category at their own risk.
No special requests to accommodate order of entry or provide extra time to change of costume for contestants.
Contestant must submit separate entries with processing fee for each Solo & Group performances.
Can a group compete more than once in Kids, Junior & Open Categories? Yes, a group or school can enter up to TWO (2) groups per each IWDM category. Each entry must pay separate processing fee. The order of entry will be under group name (A), group name (B).
No special requests to accommodate order of entry or provide extra time to change of costume for contestants.
What style of dancing is acceptable for the competition and Showcas? India Waves Dance Muqabla is an Open Dance Competition. You have choice of Bollywood, Folk, Bhangra, Giddha, Raas, Garbha, Hip Hop, Classical, Semi Classical, Fusion & free style! You can perform on creative blend or composition.
PROPS must be PREAPPROVED: What Props Accepted & Not Accepted at IWDM? Note: There is no scoring for props. If you need to use props, you must adhere to IWDM Prop guidelines:
Mandatory Preapproval for all props (All props require pre-approved by IWDM Management) Email photo of performer holding prop for preapproval. It is mandatory for all Solo or Group performers using props to obtain pre-approval from IWDM Management. Just take a photo/ snapshot of one of your talent holding the prop and email to email@example.com. Please email in advance at least three weeks before the Muqabla Day. This will help you with rehearsal. Any performance without pre-approved props on stage disqualified Clarity: Let’s try to make it easy on guidelines for everyone to understand Prop requirements at IWDM to avoid disqualification. Position/Set up Time? Solo or Group performers can carry only Pre-approved props on stage. You are allowed up to 5 seconds for set up on stage or enter stage with you pre-approved props during your performance. Carry back Props after performances: Make sure you take/carry back you pre-approved props immediately following your performance. Do not leave them on stage. Suggested Props subject to pre-approval in writing include Balloons, Scarves/Duppatas, Ropes, Plates, Crock pot, Pillows, Tambourines, Pom Poms, Umbrella, Back pack, Sapp/Chikka, Chaji, Chimta, Flags, Foam Nunchaku, Paper sword, Ribbons, handkerchiefs, sticks, Hats, or hula hoops.
Talent must hold approved props like flag, banners not to exceed 3ft x 6ft.
Safety Foam & Plastic OK. NO sharp objects
Bulky items or Items causing overcrowding backstage not allowed. Avoid such items or keep them collapsed/deflated/folded off stage. Props NOT allowed: No stationary props not just limited to Furniture, Tables, Chairs, Stools, Mirrors.
Items that need set up or clean up are not allowed. To avoid fire hazards, avoid usage of props such as lantern, diya lantern and hoverboard. No decoration props without talent holding on. No confetti, No Glitzy or Glittering powder of any kind. No hazardous chemical or material.
. Entry on Stage: Choreographer/backstage person Can NOT help contestant on in any capacity including setup up. They are not competing with contestants. This may lead to point deduction or disqualification.
Still in doubt? There may a prop you are hesitating or planning to use? Just email firstname.lastname@example.org to clarify pre-approved props. Your cooperation & understanding appreciated.
What will be the order of program for IWDM categories?
Contestants will receive order of Solo & Group categories on stage via IWDM group email before the Event.
How to enter on stage for performance? Stage left: All contestants & their backstage authorized persons enter & exit from stage left. (If you are on stage, it is to your left). This is your area to stand by & line up for your performance. When you are not performing, please stay clear from the wings/panels. No peeking. Exception for Group Entry on Stage: IF Group requires splitting entrance to/from Stage left & right. After emcee announces your group name, enter from stage left & take position. After performance ends, exit the same way to stage left. Entry on Stage: Choreographer/backstage person Can NOT help contestant on in any capacity including setup up. They are not competing with contestants. This may lead to point deduction or disqualification.
Sign up & Exemption
What happens at Sign up? All performers, Parents, Choreographers meet Organizers @ 4 PM in auditorium before the competition for IWDM official Sign up. This provides opportunity to meet all performers briefly for a healthy competition environment. For years IWDM worked on honor system.
Who all must report @ 4:30 PM for Sign up on Competition Day & Why? All pre-approved individuals authorized for Backstage.
Mandatory requirement for SOLO & GROUPS to report @4:30 PM Sign up.
Mandatory for all pre-approved Backstage Individuals to access Backstage in all Categories.
Authorized Choreographer or Representative for Kids, Junior Group & Open Group to collect backstage access for performers.
Why is it mandatory for all contestants to arrive @ 4:30 PM Sign up
IWDM starts with Kids Group. This means you get to go backstage right after sign up. We suggest come dressed up.
How do we get Sign up Backstage access approval instructions? All performers & authorized Backstage access individuals will be notified to their respective emails.
What is the Agenda at the Sign up? Contestant sign up & access backstage access.
Preapproved backstage access to authorized individuals.
ID verification for category qualification required. We believe in honor system but if there is objection performer will be asked for official photo ID, School ID/Passport/Birth certificate etc anytime during IWDM competition. Any violation warrants disqualification. Disqualification can happen before or after the performance if violation occurs. NO Date of Birth or ID required for OPEN Solo or OPEN Group or Solo Talent SHOWCASE.
Order of Solo & Group Entry on stage assigned at Sign up.
Approximate start time for Kids, Junior & Open Category performance will be announced for your convenience.
You may get heads up in advance via IWDM official group email.
Who can come backstage with a participant? How long can they stay?
One pre-authorized Adult (Choreographer or Team Leader) is allowed backstage per group with a pre purchased ticket for the Event. Make sure you request access on entry form for pre-approval. Choreographer/backstage person must stay Backstage & cannot help contestant on stage in any capacity including guiding or stage setup up. They are not competing with contestants. This may lead to point deduction or disqualification.
Who is qualified to get pre-approved Solo & Group backstage Access?
Only one pre-approved Adult (Choreographer or Parent) Backstage access allowed for Juniors Solo, Kids Group and Junior Group or in case of a minor Solo Talent SHOWCASE . Exception: Two (2) pre-approvals for 7 or more participants per group
After each performance contestant(s) & authorized individual(s) clear backstage & go back to their assigned seat in the auditorium. This will assist in rotating stage performers considering limited space.
Will the Individual pre-approved for backstage including Parents/Choreographers have to purchase a ticket & allowed to sit in auditorium? Yes, Choreographer or pre-approved authorized individual is required to purchase an IWDM Event admission ticket to go backstage. The same ticket allows them seating in auditorium. You can put your backstage request on entry form and purchase your ticket using the same entry form.
IMPORTANT Every minor Solo entry required to purchase at least One Admission Ticket for an adult to access sign up on event day with the contestant. No minor without an adult will be given access on Event day.
Every Group entry for minors required to purchase at least One Admission Ticket for an adult to access sign up on event day with minor group contestants. Otherwise the group will be refused access on the event day. If tickets are sold out in advance, due to limited auditorium seating capacity, ONLY Pre-purchased confirmed tickets validates.
General Admission Unreserved & VIP reserved Tickets Price
What are the ticket prices for admission to watch IWDM including Parents, Families, Choreographers, and Guests IWDM?
OPEN Seating $35 per person (UNRESERVED seats)
VIP $65 per person (Reserved Seats) Limited tickets for expected pre-sold out event. Tickets available on first come first serve basis. Don't be locked out!
* Infants under 12 months will be admitted FREE - if they sit on adult's lap. Only one lap infant per adult.
* All others need ticket to enter the auditorium. Strict security enforced! Violators will be asked to leave the auditorium.
Is there discount for Performers, Choreographers & their family?
Buy 10 Unreserved tickets @ $35 each, Get TWO FREE i.e. Total 12 Tickets = You Pay $350 (First come first served basis.)
Buy 20 Unreserved tickets @ $35 each, Get FIVE FREE i.e. Total 25 Tickets = You Pay $700 (First come first served basis.)
Buy 4 VIP Tickets @ $65 Get One free i.e. Total 5 tickets = You Pay $260. (First come first served basis.)
Purchases should be made at the same time by ONE credit card payment. All tickets are non refundable.
Do Performers buy tickets? Performers do not have to buy tickets. India Waves Management will assign unreserved seats in rotating batches backstage & in auditorium. Performers will be seated on rotating basis in $35 designated seating area. NOT in VIP seats.
How do I purchase tickets for IWDM in advance? Buy online using credit card (complete bottom section of entry form) for total number of tickets along with entry form of the participant. Seats are available on first come first serve basis and guaranteed if your credit card is charged. Entries & Tickets accepted on first come first served basis.
Can pre-approved backstage adults buy tickets in advance? A reminder you can secure your “qualified” pre-approved backstage access by submitting your payment along with the entry form & fees of the contestant. You must submit your request for backstage access along with entry form.
Make sure you understand the requirement for pre-approved backstage access as explained above.
Who will choose the winners? A panel of honorary judges delegated by India Waves Management. Judges decision is final
Will there be any rehearsals? No. This is a competition. There will be no rehearsals.
What will winners win? Trophies & Medals for competitve categories! Opportunity to showcase your talent on India Waves TV Network.
Talent Showcase do not win any trophies or medals. It is a non competitve category but get equal opportunity to showcase talent on India Waves TV Network
Recruiting Opportunity for India Waves Youth Wing and India Waves TV.
Who defines rules and who monitors them? IWDM Management defines rules subject to change and updates will have final decision in all matters.
DISQUALIFICATION: What could disqualify a performer or Group?
Any performer/Group who abuses in words, behavior and manner against another performer or IWDM organizer will be disqualified.
No intimidation against fellow participant will be tolerated and it will be subject to immediate disqualification.
Participants with incorrect or No valid identification will be disqualified. This checking could happen at Sign up, after your performance or anytime during IWDM competition
Performers or Group performing without preapproved props.
Performers failing to sign up on time on the day of the Event will be disqualified.
Performers not on stage for performance after Emcee announcement.
Choreographer/backstage person helping contestant on stage including setup up. This may lead to point deduction or disqualification.
Who can be a Sponsor for IWDM? Any Business, A Professional or an Individual can become a Sponsor of IWDM Youth & Community Project.
What are the benefits for a Sponsor? Recognition on Stage
Appearance on India Waves TV Network
Promotion of your Business or Services
Presenter on Stage
Please note there are different categories of Sponsors & Presenters. For more information on IWDM Sponsorship Opportunities email email@example.com
No Video No Photography/ Security Enforced
Do you allow photography or videotaping of IWDM performances inside the auditorium ? STRICT SECURITY: NO PHOTO,VIDEO by /CAMERA/ CELL . No Video recording or Still Photography be permitted inside the auditorium or backstage.
Strict security enforced. Anyone in violation will be asked to leave the auditorium & your equipment will be confiscated including, video, camera, cell phone etc.
If you are interested in purchasing customized performance videos for Solos & Groups, you will be notified of procedure & rates in IWDM official group email.
Will IWDM Glimpses continue to broadcast on TV? Reminder: Glimpses of this event will be broadcast on India Waves Network.
Guest Parking: Parking may be found along the streets or nearby parking structure on Franklin and Alviso (952 Franklin St, Santa Clara, 95050). Parking at the back of the Togo's parking lot will most likely result in having your car towed. Main parking lot is a bit further from our theatres but provides additional parking spaces.
Food/Drinks/Strollers/Wheelchairs: Food (snacks or meals) are NOT allowed inside the theatre. Plastic water bottle with a lid is allowed. Strollers are to be kept in the lobby & not allowed in the theatre due to space limitation & fire hazard. There are 6 spaces for wheelchairs, notification of wheelchair reserves needed in advance.